BRIGHT PERFORMANCE CENTRE
ADMISSION MANAGEMENT SYSTEM REQUIREMENTS
The school admission system must support TWO admission methods:
1. MANUAL ADMISSION REGISTRATION
- The school must have a printable student admission registration form.
- Parents or students can collect and complete the paper form at the school.
- The form must collect the student's personal information, passport photograph, parent/guardian details, previous school, educational level, class and selected subjects.
- The school administrator must be able to enter the completed paper form into the school database.
- Every manually registered student must receive a unique admission number.
- The system must identify the admission method as MANUAL REGISTRATION.
2. DIGITAL ADMISSION REGISTRATION
- The school must have an online admission form on its website.
- Parents or students must be able to apply from their phones or computers.
- Applicants must be able to upload passport photographs and required documents.
- Applicants must be able to submit their forms online.
- The administrator must receive and review applications.
- The system must identify the admission method as ONLINE REGISTRATION.
3. CENTRAL STUDENT DATABASE
Both manual and digital admission applications must enter ONE central school database.
The system must prevent duplicate student records and generate unique admission numbers.
4. ADMISSION APPROVAL
The administrator must be able to:
- Review applications.
- Approve applications.
- Reject applications.
- Keep applications pending.
- Confirm required admission payments.
- Assign students to classes and subjects.
- Generate admission letters.
5. ADMISSION LETTER
The system must generate downloadable and printable PDF admission letters containing:
- BRIGHT PERFORMANCE CENTRE logo.
- Student passport photograph.
- Student full name.
- Unique admission number.
- Class and academic session.
- Subjects offered.
- Admission date.
- Commencement date.
- Admission fees and payment status.
- School terms and conditions.
- School owner's signature.
- Official school stamp.
6. FIVE SEPARATE PORTALS
The system must provide five different login accounts:
1. School Owner Portal.
2. School Administrator Portal.
3. Accountant Portal.
4. Teacher Portal.
5. Student Portal.
Each portal must have its own login details and permissions.
7. STUDENT RECORDS
Every admitted student must have an individual profile containing their passport photograph, admission number, personal information, guardian information, class, subjects, attendance, fees, assignments and examination results.
8. ADMISSION REPORTS
The owner and administrator must be able to view:
- Total manual applications.
- Total online applications.
- Approved applications.
- Pending applications.
- Rejected applications.
- Total admitted students.
- Admission payment reports.
IMPORTANT: Both manual and digital admission registration must work together professionally, with one shared database for BRIGHT PERFORMANCE CENTRE. All these features should be available without subscription or compulsory paid upgrades.