Menu: Reception, then Visitor Book.

Sign people in and out at the gate or front desk.

Click Add to open the form. Click Add again to hide it.

Visitor name: Required.

Phone: Optional.

ID card: The ID number they showed, if you record one.

Number of person: How many people are in the visiting group.

Date: The visit date. It defaults to today. This is required.

Purpose: Why they came. This is required. The choices come from Purpose in Reception Setup.

Time in and time out: Use the clock control. Both start at 13:14, so change them to the real arrival and departure times.

Meeting with: Choose Student or Staff.

If you choose Student, pick the class, then pick the student. The student list loads after the class is chosen.

If you choose Staff, pick the staff member under Assigned. The list includes teachers, accountants, librarians, hostel managers, and human resources staff.

Note: Anything else the desk should remember.

Click Save.

The table shows purpose, who they met, visitor name, phone, date, ID card, number of persons, time in, and time out. The red delete button asks Are you sure want to delete? Confirm only when that visit record should be removed.